Data Sovereignty & Trust.

1. Introduction

Strix Vision Inc. ("we," "us," or "our") is committed to protecting the privacy and security of law enforcement agencies and their personnel. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you use our AI-powered intelligence platform (the "Service").

2. Information We Collect

Agency Data: Case files, incident reports, audio/video recordings, officer statements, and related law enforcement intelligence uploaded to the platform.

User Information: Names, email addresses, badge numbers, agency affiliations, and authentication credentials of authorized users.

System Logs: Usage data, access logs, timestamps, IP addresses, and technical information necessary for security auditing and platform optimization.

3. How We Use Your Information

We use collected information exclusively to:

• Provide AI-powered transcription, summarization, and intelligence generation services
• Maintain platform security and detect unauthorized access
• Provide technical support and respond to agency inquiries
• Comply with legal obligations and law enforcement requirements
• Improve system performance and user experience

4. Data Storage and Security

All agency data is stored exclusively on Canadian servers and encrypted using AES-256 encryption both at rest and in transit. We implement industry-standard security measures including:

• Multi-factor authentication (MFA)
• Role-based access controls (RBAC)
• Regular security audits and penetration testing
• Automated backups with secure retention policies

5. Data Sharing and Disclosure

We do not sell, trade, or rent your agency data. Information may only be disclosed:

• With your explicit consent or as directed by authorized agency personnel
• To comply with valid legal processes (warrants, court orders, subpoenas)
• To protect the safety of officers, the public, or to prevent illegal activity
• To trusted service providers bound by confidentiality agreements (e.g., cloud infrastructure providers)

6. AI Training and Model Development

Your operational data is NOT used to train our public AI models. Each agency instance is private and siloed. We do not extract, anonymize, or aggregate your sensitive case data for model training purposes.

7. Data Retention and Deletion

Agency data is retained according to your service agreement and applicable records retention policies. Upon request or contract termination, data can be securely deleted or returned in a standard format. Audit logs may be retained for compliance purposes as required by law.

8. Your Rights

Authorized agency representatives have the right to:

• Access and review all data stored within your agency instance
• Request corrections to inaccurate information
• Export data in machine-readable formats
• Request deletion of data subject to legal retention requirements
• Audit access logs and user activity

9. Changes to This Policy

We may update this Privacy Policy periodically. Agencies will be notified of material changes via email or in-platform notifications. Continued use of the Service after changes constitutes acceptance of the updated policy.

10. Contact Us

For questions or concerns about this Privacy Policy or our data practices, please contact:

Strix Vision Inc.
Email: [email protected]
Phone: 905-964-7240